Last Updated: 30th April 2023

Introduction

This Policy applies to personal information collected by Glasshoughton Bowling Club. It sets out the principles governing our processing of that information and how we use, keep secure, and disclose it. Glasshoughton Bowling Club is an applicable organisation under the Data Protection Act (1998) and the General Data Protection Regulations (2018).

By providing personal information about yourself to Glasshoughton Bowling Club, you agree to our processing, storing and using that information in accordance with the principles set out in this Privacy Policy. We will always deal with your personal data fairly and in a manner conforming to your instructions.

By submitting personal information to the Glasshoughton Bowling Club website (www.glasshoughtonbowlingclub.co.uk), you agree that we may process it in the manner described in this policy. We remind you that this policy does not apply to third party links beyond this website. If you select a third party link, you will be directed to that third party’s site. We strongly advise you to review the privacy policy and terms and conditions of every site you visit. The kind of personal information that is necessary for us to operate our membership typically includes full name and title, postal address, telephone and/or mobile number, and email address, depending on what is available.

We will process your personal information using your consent as the lawful basis for controlling and processing the data. We will request your authorisation for processing your personal information, as described below, at the time of application or at the renewal of membership, whichever comes first. Your authorisation will be reviewed annually at the renewal of membership. You can refuse to give consent to any of the individual requests without detriment to your membership of Glasshoughton Bowling Club.

USE OF PERSONAL INFORMATION

We limit the collection and use of your personal information. When we ask you for personal information, we will tell you the purposes for processing that information. Such purposes include the following:

• Maintaining our membership information to facilitate the administration and management of the club
• Contacting you with information relating to your membership or membership application and details of events and other matters which we think will be of interest to you
• Communicating information to affiliated bowls clubs about fixtures

We will store your personal information in encrypted electronic and paper-based forms from the point of collection for as long as you are a member of the club. After you cease to be a member, your personal information will be retained for a maximum period of 3 months before being deleted/destroyed. We will not reveal any of your information to any external organisation unless we have previously informed you that this will happen through disclosures or agreement, and only if we have obtained your authority to do so.

Security

We strive to protect the privacy and security of the information we hold and also to maintain the accuracy of personal information. We may store data collected on a computer and in other forms. You accept the inherent security implications of providing such information. Although we cannot guarantee the security of all transmissions of personal data, especially where the internet is involved, we take all reasonable steps to prevent this from happening. You will not hold us responsible for any breach of security or disclosure of information unless we have been proved to be negligent.

Information access and corrections

You have a right of access under the General Data Protection regulations to information we hold about you on our records. The accuracy of personal information depends on the information you provide to us, so we recommend that you:

• Let us know if there are any errors in your personal information
• Keep us up to date with changes to your personal information

Photographs

We may take photographs of you attending matches or other events, and we may wish to use them for marketing and advertising purposes or publishing on our website. We will not use the images taken, or any other information you provide, for any other purpose. Unless you advise us otherwise, you expressly agree and consent to the use of any photographs which may include you without compensation. Without good reason, we will not include details or full names (which means first name and surname) of any person in an image on our website, on video, or in printed publications. An example of a good reason may include the full name of a competition prize winner if we have their consent.

Privacy policy changes

Although most changes are likely to be minor, Glasshoughton Bowling Club may change its privacy policy from time to time, and at our sole discretion. We encourage members or visitors to the website to check this policy frequently for any changes.